Pre-Application Instructions - NEW Formula

Date: 
01/07/2022
Document Text Version

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Description automatically generatedIowa AmeriCorps State 2022-2023

FORMULA Pre-Application Instructions: NEW

Initial Release:  1/6/2022

Due Dates:         2/3/2022 OR 3/3/2022

 

PRE-APPLICATION RESOURCES

GENERAL GUIDANCE

These instructions are for the 2022-2023 Iowa AmeriCorps State formula funding opportunity posted to the AmeriCorps state Grants page of the Volunteer Iowa website.  Interested applicants for Iowa programs must apply directly to Volunteer Iowa, not to AMERICORPS (also known as the Corporation for National and Community Service or CNCS). Volunteer Iowa’s deadlines are different than the final deadline established by AMERICORPS.

 

Pre-Application Required: All applicants for Iowa AmeriCorps State funding are required to submit a Pre-Application.  A separate Pre-Application is required for each proposed AmeriCorps program.  The formula pre-application is applicable to applicants for new AmeriCorps programs. 

 

Notice & Contact Information: There is NO notice of intent to apply process for this competition; instead the submission of the pre-application serves as notice to Volunteer Iowa of the intention to submit a final application for AmeriCorps State funding.  The pre-application forms request the identification of two contact persons for the applicant organization who will be added to the mailing list for updates about this competition; it is the responsibility of the applicant to add any additional contact persons by signing them up at https://signup.e2ma.net/signup/1906334/1720872/.

DEFINITIONS

A new program is defined as: a program proposal from a new legal applicant or a new project from an existing/recent legal applicant. 

A returning program is defined as: a program proposal from a current competitive or formula program sponsor seeking funding for the same AmeriCorps program.  Potential funding statuses for returning programs are: recompeting for formula funding, recompeting for competitive funding, formula continuation funding, or competitive continuation funding.  Current Iowa AmeriCorps State program sponsors who wish to develop a new project for 2022-2023 must submit a separate New Pre-Application for that proposal. If your organization has previously supported an AmeriCorps State program but does not have an active program in 2021-2022, contact Volunteer Iowa for guidance on which Pre-Application Instructions to follow (for New or Returning Programs).

REVIEW PROCESS & NEXT STEPS

Volunteer Iowa staff will review the Pre-Applications.  New applicants who demonstrate a clear and reasonable plan for using AmeriCorps to address a community need and the potential to host a strong AmeriCorps program will be formally invited to submit a Final Application (see full review criteria in the New applicants section).   Final application deadlines for formula are found in the funding opportunity announcement.  See also the Request for Applications (RFA) for anticipated key dates for the full grant application and review process.

NEW PROGRAMS

NEW PROGRAM- INSTRUCTIONS

Please complete the following information and submit to Volunteer Iowa (also known as the Iowa Commission on Volunteer Service) via the following email address:

              Email Address for Submission: AmeriCorps@VolunteerIowa.org

 

Emails should use the subject line: “New AmeriCorps Pre-Application: <Legal Applicant Name>”

Use this naming convention for the attachments: “<Legal Applicant Name>: <Document Name>”

 

It is strongly suggested that potential applicants take the AmeriCorps State Applicant Eligibility Survey before proceeding further.  Those with favorable results should review the following Instructions and other supporting materials posted to IowaGrants and contact the AmeriCorps Program Development Officer with questions in advance of submitting this pre-application, to ensure that it is completed correctly.

              AmeriCorps Program Development Officer: Jamie Orozco Nagel, jamie.nagel@volunteeriowa.org, 515-348-6233

 

NEW PROGRAM- DUE DATES

New Program Pre-Applications are REQUIRED of all new Iowa AmeriCorps State programs and must be submitted via email by one of the following deadlines (all due at 11:59PM Eastern time).  Applications will be reviewed as they are received, and while the scoring process is the same across all due dates, additional funding options may be available to applicants who submit by the earlier due dates.  New applicants will then be notified of whether they are invited to submit a final application and of any relevant technical assistance to be provided.

 

2/3/2022     or     3/3/2022

 

NEW PROGRAM- COMPONENTS OF THE PRE-APPLICATION

  1. Cover Page
  2. Readiness & Eligibility Assessment
  3. Logic Model & Program Design Narrative
  4. Organizational Chart & Organizational Capacity Narrative
  5. Budget
  6. Waiver & Certification Requests (optional)

NEW PROGRAM- PART ONE: COVER PAGE

Complete all sections below as directed.  All sections require a response, so indicate unknown/other when necessary.

 

Proposed program title (must include the word “AmeriCorps”):

 

Geographic area to be served by the AmeriCorps program (list the specific city, county, or region):

 

Name of Legal Applicant Organization:

 

Address:

City/State/Zip:

 

Organization type (choose one): 501c(3), state government agency, local government agency, K-12 school, institute of higher education, faith-based organization, other (please indicate)

 

Employer Identification Number (EIN):

 

DUNS Number (see https://fedgov.dnb.com/webform):

 

Is your organization a certified Service Enterprise (see https://www.pointsoflight.org/service-enterprise-program/)  (Y/N):

 

Are you a mentoring organization affiliated with the Iowa Mentoring Partnership (Y/N)?

 

Primary Contact Name/Title:

 

Secondary Contact Name/Title:

 

Phone:

 

Phone:

 

Email:

 

Email:

 

CNCS Focus Area(s) to be addressed.  Choose from the following:

☐Capacity-Building Services      

☐Economic Opportunity

☐Environment              

☐Veterans and Military Families            

☐Disaster

☐Education

☐Healthy Futures                       

☐Other (If ‘Other’, please provide more information):

Proposed grant type. Choose one of the following (see the Grant Types Chart for more detail):

☐ Traditional Grant (minimum 8 MSY)

☐ Planning (cost reimbursement)- see planning pre-app

☐ Micro Grant (minimum 3 MSY)

☐ Undecided/Uncertain

             

 

 

NEW PROGRAM- PART TWO: READINESS & ELIGIBILITY ASSESSMENT

This Readiness Assessment uses simple questions to help you determine whether you are organizationally poised to successfully apply for and implement an Iowa AmeriCorps State grant. Read each question carefully and answer honestly.

Previous Experience

Is your organization a current sponsor of an Iowa AmeriCorps State grant?

☐ Yes                 ☐ No

Does your organization have experience with any other Volunteer Iowa program(s)?

☐ Yes                 ☐ No

       If yes, list which program(s):

Has your organization previously managed a major federal, state and/or foundation grant?

☐ Yes                 ☐ No   

              If yes, list examples:

Has your organization previously managed/does your organization currently manage a CNCS grant?

☐ Yes                 ☐ No   

              If yes, list which grant(s):

Has your organization previously been/is your organization currently a host site for an AmeriCorps member(s)?

☐ Yes, AmeriCorps State/National     ☐ Yes, AmeriCorps VISTA     ☐ Yes, AmeriCorps NCCC  ☐ No   

              If yes, for which program(s):

 

Fundamental Questions

Is your organization a public or private nonprofit organization – including labor organizations, faith-based and other community organizations; an institution of higher education; an educational institution; a government entity within the State of Iowa; an Indian Tribe; or a partnership or consortia?

       ☐ Yes                        ☐ No

Does your organization’s plan for utilizing AmeriCorps members address specific unmet community needs?

 ☐ Yes                    ☐ No

 

If the answer to either of the above questions is “No” then your organization is not eligible to receive an AmeriCorps grant or serve as a Host Site for AmeriCorps members.  You are similarly ineligible if your organization is a 501 (c) (4) non-profit entity [under the Internal Revenue Code of 1986, 26 U.S.C. 501 (c)(4)] that engages in lobbying. 

Do your plans for utilizing AmeriCorps members call for members to provide services exclusively within the state of Iowa?

☐Yes                      ☐ No – also in bordering states           ☐ No – also in non-bordering states    

 

If the answer to the above question is “No- also in bordering states,” you may still be eligible if the border state placements are minimal and adhere to Volunteer Iowa policy and agreements with bordering states regarding cross-border placements.  If the answer to the above question is “No- also in non-bordering states” and the other results of this Assessment are favorable, then your organization may be interested in applying directly to the Corporation for National and Community Service for an AmeriCorps*National grant.  Contact Volunteer Iowa for details.

Does your proposal engage multiple AmeriCorps members?

☐ Yes                 ☐ No

If the answer to the above question is “No” then your organization should not apply for an AmeriCorps grant, which is intended to support multiple members.  Volunteer Iowa requires proposals to meet a minimum size of eight (8) full-time members, or the equivalent, for a traditional program and three (3) for the micro grant. Please follow up with Volunteer Iowa to discuss options for your organization.

Administrative Functions

Does the organization have written policies and procedures, including a conflict of interest policy for employees and directors?

☐ Yes                 ☐ No

Does your organization have a clear written mission statement? 

☐ Yes                     ☐ No

Does your organization have an active and independent board of directors and/or other governing body?  (Independent is defined as a majority of board members who are neither employees of the organization nor family members of employees or other board members.)

☐ Yes                     ☐ No

Does your organization have networked computers?

☐ Yes                 ☐ No

Does every key staff member have access to a computer with up-to-date software, internet access and e-mail capabilities?

☐ Yes                 ☐ No

Does your organization have the infrastructure to recruit, train, and support the efforts of AmeriCorps members? Variables include office space, technology, supervisory time and skill, financial expertise, and the ability to manage volunteers.

☐ Yes                 ☐ No

Does your organization have a well-planned process to recruit, develop, and retain employees (and/or AmeriCorps members) in accordance with an equal opportunity environment?

☐ Yes                     ☐ No

Does your organization provide staff and volunteers with written job descriptions and the necessary resources to carry out duties appropriately?

☐ Yes                 ☐ No

Does your organization provide relevant and regular training for staff and board members?

☐ Yes                     ☐ No

Does your organization conduct regular assessments of existing programs’ effectiveness in meeting recipient needs and identify needs for improvement?

☐ Yes                ☐ No

Does your organization collect data to measure performance and progress on a continual basis?

☐ Yes                ☐ No

Is data analyzed, used in program redesign, and communicated to stakeholders on a regular basis?  (e.g. annual reports)

☐ Yes                     ☐ No

The more “No” responses you have to the questions above, the higher the possibility that your organization would struggle to successfully administer an AmeriCorps grant. Consideration may need to be given to seeking a partnership with an existing AmeriCorps program. Serving as an AmeriCorps host site, rather than as a primary grant applicant can be a better option for smaller organizations.  Please follow up with Volunteer Iowa.

Financial Functions

Does the organization have diversified funding from multiple sources?

☐ Yes                     ☐ No

              List major funding sources:

 

Are there formal internal controls governing all financial operations?

☐ Yes                 ☐ No

Does your organization have sufficient cash to operate a major grant on a reimbursement basis? Both the Federal and State governments rarely, if ever, pay grant funds in advance. Payments are made 30-60 days after submission of invoices by programs.

☐ Yes                 ☐ No

Are the financial operations of your organization audited annually by an independent auditor?

☐ Yes                     ☐ No

Are organizational and programmatic budgets closely and regularly monitored?

☐ Yes                 ☐ No

Does your organization produce and review financial statements at least monthly?

☐ Yes                 ☐ No

Does your organization have plans to secure the financial and in-kind resources to meet any required match?

☐ Yes                 ☐ No

Is your organization familiar with federal cost principles?

☐ Yes                 ☐ No

Does your organization have written financial policies and procedures, including a cost allocation plan?

☐ Yes                 ☐ No

Does the organization use cost centers in its accounting system (for example, QuickBooks with classes & job functions)?

☐ Yes                ☐ No

The above questions address key elements of financial management that suggest whether your organization has the capacity and structure in place to operate an AmeriCorps program. The more questions to which you answer yes, the stronger your organizational capacity to manage an AmeriCorps State grant.

 

 

NEW PROGRAM- PART THREE: LOGIC MODEL & PROGRAM DESIGN NARRATIVE

In the text box provided, draft a program design narrative that responds to the criteria listed below.  Then, complete the logic model worksheet to match the narrative statements and further outline your program design.  Overall, the program design narratives are limited to no more than one (1) page.

Community Need Statement: The suggested length of this statement is one (1) paragraph.

  • Address how the problem is prevalent and severe in communities where the program plans to serve.
  • Document the need with relevant data.
  • Note- the problem/need should not be defined as a lack of the services that the AmeriCorps members will provide, instead it should be a condition of the community that needs improvement (for example, the need is not a lack of afterschool activities for youth; the problem is that youth are getting into trouble in afterschool hours).
  • Furthermore, the statistics/data must be directly related to the need. (For example, the need for math tutoring should not be described by reporting the number of students that qualify for free/reduced school meals; the need would be the number of students not performing at grade level in math.)

Theory of Change: The suggested length of this statement is 2-3 paragraphs.

  • Briefly describe proposed activity/(ies) that AmeriCorps members will undertake and how it is responsive to the identified community need.
  • Articulate any specifics you have determined regarding the members’ service activity/(ies), including the design, dosage, target population, and the roles of AmeriCorps members relative to organizational staff and the community volunteers who the AmeriCorps members will recruit and/or manage.
  • Share the outcomes you expect to achieve through your AmeriCorps program, including both short-term measurable goals and longer-term expected outcomes.  Be sure to articulate how these outcomes represent meaningful progress in addressing the identified community need/problem. 
  • Provide a rationale for utilizing AmeriCorps members to deliver the intervention(s), instead of other human resources (paid employees, community volunteers, interns, etc.).  Explain how the service role of AmeriCorps members will produce a significant contribution to existing efforts to address the problem.

Member Experience: The suggested length of this statement is 1-2 paragraphs.

 

 

Program Design Narrative

Click or tap here to enter program design narrative (no more than 1 page).

 

LOGIC MODEL WORKSHEET

Instructions: Complete the logic model worksheet based on the proposed theory of change and program design.  The Logic Model shall depict:

  • A summary of the community problem, including the role current or historical inequities faced by underserved communities may play in contributing to the problem.
  • The inputs or resources that are necessary to deliver the intervention, including but not limited to:
    • Locations or sites in which members will provide services
    • Number and type (full-time, half-time, etc.) of AmeriCorps members who will deliver the intervention
  • The core activities that define the intervention or program model that members will implement or deliver, including:
    • The duration of the intervention (e.g., the total number of weeks, sessions, or months of the intervention)
    • The dosage of the intervention (e.g., the number of hours per session or sessions per week)
    • The target population for the intervention (e.g., disconnected youth, third graders at a certain reading proficiency level)
  • The measurable outputs that result from delivering the intervention (i.e. number of beneficiaries served, types and number of activities conducted, equity gaps closed). If applicable, identify which National Performance Measures will be used as output indicators
  • Outcomes that demonstrate changes in knowledge/skill, attitude, behavior, or condition that occur as a result of the intervention. If applicable, identify which National Performance Measures will be used as outcome indicators.

 

Note: The logic model is a visual representation of the applicant’s Theory of Change.  Programs should include short, medium, or long-term outcomes in the logic model.  Applicants are not required to measure all components of their Theory of Change. The applicant’s performance measures should be consistent with the program’s Theory of Change and should represent significant program activities.  In the application narrative, applicants should discuss their rationale for setting output and outcome targets for their performance measures.  Rationales and justifications should be informed by the organization’s performance data (e.g., program data observed over time that suggests targets are reasonable), relevant research (e.g. targets documented by organizations running similar programs with similar populations), or prior program evaluation findings.

 

Applicants with multiple interventions should complete one Logic Model chart which incorporates each intervention. Logic model content that exceeds three pages will not be reviewed.

 

 

Problem

Inputs

Activities

Outputs

Short-Term Outcomes

Medium-Term Outcomes

Long-Term Outcomes

The community problem that the program activities (interventions) are designed to address.

Resources that are necessary to deliver the program activities (interventions), including the number/type of AmeriCorps members.

The core activities that AmeriCorps members will implement or deliver.

Direct products from program activities (i.e. number of acres treated, number of clients served, etc.).

Changes in knowledge, skills, attitudes, and opinions. These outcomes, if applicable to the program design, will almost always be measurable during the grant year.

Changes in behavior or action. Depending on program design, these outcomes may or may not be measurable during the grant year.

Changes in condition or status in life. Depending on program design, these outcomes may or may not be measurable during the grant year. Some programs, such as environmental or capacity-building programs, may measure changes in condition over a period as short as one year.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

NEW PROGRAM- PART FOUR: ORGANIZATIONAL CHART & ORGANIZATIONAL CAPACITY NARRATIVE

Respond to the criteria below, as noted.  Overall, the organizational capacity narratives are limited to three-quarters (3/4) of a page.  Also, provide an organizational chart, showing where the proposed AmeriCorps program fits in, in the space provided or as an attachment.  The organizational chart is limited to no more than one page.

Organizational Background and Staffing: The suggested length of this statement is 1 paragraph.

  • The organization details the roles, responsibilities, and structure of the staff that will be implementing the AmeriCorps program as well as providing oversight and monitoring for the program.

Member Supervision: The suggested length of this statement is 1 paragraph.

  • AmeriCorps members will receive sufficient guidance and support from their supervisor to provide effective service.
  • AmeriCorps supervisors will be adequately trained/prepared to follow AmeriCorps and program regulations, priorities, and expectations.

 

 

Organizational Capacity Narratives

Click or tap here to enter organizational capacity narrative (no more than ¾ page).

 

Organizational Chart: Insert here or attach to the email submission.  Be sure to show the proposed AmeriCorps program in the chart.  The chart length should be no longer than 1 page.

 

 

 

 

NEW PROGRAM- PART FIVE: BUDGET

Complete the budget worksheet and source of funds chart below by editing the sections highlighted in yellow.  To edit the budget worksheet:

  1. Double click anywhere in the chart to access the edit screen.
  2. Enter the anticipated number of slots for each category.  The chart will automatically calculate the number of MSY in your request based on the number of slots you enter.
  3.  Enter the amount of federal funding you would request per full-time AmeriCorps member (MSY).
  4. Save the worksheet and then close it.  Your changes will then appear below.

The information on required living allowances and funding limits (cost/MSY limits) should help you determine how much federal money you would need to request in order to support your proposed program.  The chart will calculate the approximate minimum match amount that would be required of the applicant in year one of the program.  Minimum match requirements increase over time.  Use the same method described above to edit the Source of Funds section to indicate where you anticipate generating the required match for the program.

 

Note that at the time of final application, most applicants will need to complete a detailed budget showing expected expenditures for the program in the areas of personnel, travel, supplies, training, evaluation, member living allowances & benefits, and administrative costs.  AmeriCorps budgets are developed using Member Service Years (MSYs), which are the equivalent of a full-time AmeriCorps member positions (similar to how an organization may use Full-Time Equivalents [FTEs] when developing their agency budgets).

Reference Table 1: Approximate Minimum and Maximum Living Allowance

 

Service Term

Minimum # of Hours

Minimum Living Allowance

Maximum Total Living Allowance

Full-time

1,700

$16,502

$33,004

Three Quarter-time

1,200

n/a

$23,103

Half-time

900

n/a

$16,502

Reduced Half-time

675

n/a

$12,542

Quarter-time

450

n/a

$8581

Minimum-time

300

n/a

$6931

Abbreviated-time

100

n/a

$1980

  _

Reference Table 2: Approximate Maximum Cost per MSY  

Grant Program

Maximum Award

Returning Cost Reimbursement or Full-Cost Fixed Amount Program (formula)

$25,200*

New or DEI Waiver-approved Cost Reimbursement or Full-Cost Fixed Amount Program (formula only)

$28,8000

Professional Corps Fixed Amount

$1,000*

Education Award Program Fixed Amount

$800 or $1000*

*See Request for Applications (RFA) for additional details about the Cost per MSY.

 

 

Reference Table 3: Cost Sharing or Matching

 

A first-time successful applicant is required to match at 24 percent for the first three-year funding period. Starting with year four, the match requirement gradually increases every year to 50 percent by year ten, according to the minimum overall share chart found in 45 CFR §2521.60 and below.

AmeriCorps Funding Year

1, 2, 3

4

5

6

7

8

9

10+

Grantee Share Requirements

24%

26%

30%

34%

38%

42%

46%

50%

 

 

Budget Worksheet

 

*At the pre-application phase, the budget worksheet calculates a maximum award at the returning program maximum but new applicants are allowed a higher cost per MSY at the final application phase.

Source of Funds

**Federal funding may only be used as match with permission of the other federal funder.  Other CNCS funding may not be used as match to AmeriCorps State grants.

 

NEW PROGRAM- PART SIX WAIVER & CERTIFICATION REQUESTS

Complete these questions to identify any waiver and/or certification requests you may submit for the program. For new applicants, waiver requests are encouraged to be submitted at the time of pre-application; otherwise waiver and certification requests are due with the final application.  More information can be found in the Detailed Instructions for Waiver Requests at the end of this pre-application.  New applicants are encouraged to consult with Volunteer Iowa staff if they believe a waiver request is appropriate for their proposal or if they have questions about the waivers and how they might apply to the proposed program. 

Please indicate below if you will request any waiver(s).  If yes, you may submit via email along with other pre-application materials following the detailed instructions found at the end of this pre-application.

☐ Yes, will request a waiver for an alternative match schedule.

☐ Yes, will request a volunteer generation waiver.

☐ Yes, will request a waiver to the MSY minimum.

☐ Yes, will request a cost per MSY or other waiver for diversity, equity, & inclusion.

☐  Yes, will request a member start date waiver.

☐  Yes, will request a match waiver.

☐ No, will not request a waiver.

Please indicate below if you will submit any certification request(s).  If yes, you will complete the full certification worksheet from Appendix 2 and submit it along with your final application.

☐ Green Corps

☐ Iowa Summer Youth Corps

☐ Reading Corps

☐ Refugee Rebuild, Integrate, Serve, Empower (RISE) AmeriCorps

☐ N/A

 

NEW PROGRAM- REVIEW, ACKNOWLEDGEMENTS, & CERTIFICATIONS

New Program Pre-Application Review Process:

Volunteer Iowa staff will review each New Program Pre-Application and notify the applicant of the outcome of the review via email. Applicants may be invited to submit a full grant application according to the appropriate Final Application Instructions (to be released at a later date). To determine whether or not an applicant should be invited to submit a full grant application, the Volunteer Iowa review will address these questions:

  1. Do the legal applicant and the proposed program meet the AmeriCorps funding eligibility guidelines?
  2. Does the proposed program address an identified community need?
  3. Does the proposed program include allowable AmeriCorps member service activities that would lead to identified results?
  4. Does the proposal offer a new or expanded service to Iowa citizens?
  5. Does the proposal duplicate any existing efforts (funded by AmeriCorps or another source)?
  6. Did the applicant fully address all required elements of the New Program Pre-Application?
  7. Does the proposal demonstrate an adequate understanding of required AmeriCorps program management and does the legal applicant demonstrate sufficient capacity to meet these requirements?
  8. Does the applicant identify sufficient matching resources?
  9. How viable is the proposal, given Volunteer Iowa’s experience with and knowledge of the AmeriCorps grant-making process?

Each of these items is important in assessing whether those who submit a New Program Pre-Application will be invited to complete a Final Grant Application. Pending the outcome of this review, New Applicants will be notified within approximately 30 days of their status for Final Application submission.  Volunteer Iowa will provide a brief summary of application’s strengths and challenges no later than 90 business days following the announcement of the Pre-Application review decisions.

Acknowledgments:

By submitting a New Program Pre-Application, the applicant organization agrees to the following terms.

  • The New Program Pre-Application serves two functions: (1) it is a planning tool to help organizations explore several key AmeriCorps program elements without the burden of submitting a full application online (which requires a minimum of 40 staff hours); and (2) it is a screening tool for Volunteer Iowa to use to quickly assess the viability of applicants for the Iowa AmeriCorps State program funding competition;
  • the Volunteer Iowa review criteria are published in the New Program Pre-Application Instructions;
  • additional application materials are published and will continue to be released online at www.iowagrants.gov;    
  • all Pre-Applications, including supporting materials, become the property of Volunteer Iowa and shall not be returned to the applicant;
  • all applications shall be placed in the public domain and are available upon request for inspection by interested parties at the conclusion of the selection process;
  • no payments shall be made to cover costs incurred by any applicant in preparation for the submission of this Pre-Application or any other associated costs (current grantees should note that CNCS funds may not be used to cover expenses incurred in preparation of a Pre-Application);
  • the submission of a New Program Pre-Application does not guarantee that the applicant will be invited to submit a Final Grant Application;
  • the submission of a Pre-Application or Final Grant Application does not guarantee that the applicant will receive funding;
  • Pre-Application review decisions are final;
  • Volunteer Iowa will correspond with the identified contacts via email or telephone;
  • Volunteer Iowa may schedule additional technical assistance sessions with the applicant, according to the schedule and availability of Volunteer Iowa staff.

Certifications:

By submission of a New Program Pre-Application, the applicant certifies that:

  • The responses provided are true and accurate, and present a complete and full representation of the legal applicant and the proposed program.
  • No attempt has been made or will be made by the applicant to induce any other applicant to submit or not to submit an application for the purpose of restricting competition;
  • Applicant is not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from covered transaction by any federal or state department or agency.

Such certifications should not discourage collaboration among organizations in designing AmeriCorps programs.

 

 

 

DETAILED INSTRUCTIONS FOR WAIVER REQUESTS

WAIVER 1. WAIVER FOR ALTERNATIVE MATCH SCHEDULE 

AmeriCorps programs serving rural or economically distressed counties may qualify for an alternative match schedule that reduces the organization’s financial matching requirements.  Volunteer Iowa places emphasis on programs that operate in high need areas of the state, including rural and economically distressed communities, so we encourage all qualified applicants to apply.

To request a waiver for an alternative match schedule, please submit a justification for the request that addresses the following (see full instructions below):

  1. Basis of Request  
    1. Identify the basis for your request as either a rural county or a severely economically distressed community as described above. 
    2. Describe where your program operates and include the address of the legal applicant. 

 

  1. For Rural Counties  
    1. Describe the economic conditions. 
    2. Confirm that your county has a Rural-Urban Continuum (Beale) Code of 4, 5, 6, 7, 8, or 9. 

 

  1. For Economically Distressed Counties
    1. Provide your county per-capita income, poverty rate, and unemployment levels. 
    2. Demonstrate that your county per-capita income, poverty, and unemployment levels are above or below the national averages as requested by CNCS. Identify the data source(s) used to make your determination.  Or, demonstrate that the area served lacks basic infrastructure.
    3. Provide any other statistics you deem relevant to demonstrate your county is economically distressed. 

 

  1. Program Location: If you believe the location of your program should not be based on the address of the legal applicant, describe your justification for requesting an alternative location(s)

 

  1. Other: Provide any other justification and information for your request that is not presented in the responses to the above.

 

Alternative Match Instructions

Grantees are required to meet an overall matching rate that increases over time. You have the flexibility to meet the overall match requirements in any of the three budget areas, as long as the minimum match of 24% for the first three years, and the increasing minimums in years thereafter, are maintained. See 45 CFR §§ 2521.35–2521.90 for the specific regulations.

 

Special Circumstances for an Alternative Match Schedule:  Under certain circumstances, applicants may qualify to meet alternative matching requirements that increase over the years to 35% instead of 50% as specified in the regulations at §2521.60(b). To qualify, you must demonstrate that your program is either located in a rural county or in a severely economically distressed community as defined below.

A. Rural County: In determining whether a program is rural, CNCS will consider the most recent Rural-Urban Continuum Codes (RUCCs) (previously called the Beale codes) rating published by the U.S. Department of Agriculture for the county in which the program is located. Any program located in a county with a RUCC of 4,5,6, 7, 8 or 9 is eligible to apply for the alternative match requirement. See Attachment H for the Table of RUCC codes.

B. Severely Economically Distressed County:  In determining whether a program is located in a severely economically distressed county, CNCS will consider the following list of county-level characteristics. See below for a list of website addresses where this publicly available information can be found.

  • The county-level per capita income is less than or equal to 75 percent of the national average for all counties using the most recent census data or Bureau of Economic Analysis data;
  • The county-level poverty rate is equal to or greater than 125 percent of the national average for all counties using the most recent census data; and
  • The county-level unemployment is above the national average for all counties for the previous 12 months using the most recently available Bureau of Labor Statistics data.
  • The areas served by the program lack basic infrastructure such as water or electricity.

 

C. Program Location: Except when approved otherwise, CNCS will determine the location of your program based on the legal applicant’s address. If you believe that the legal applicant’s address is not the appropriate way to consider the location of your program, you must provide relevant facts about your program location in your request. CNCS will, in its sole discretion, determine whether some other address is more appropriate for determining a program’s location.

D. Timeline: Iowa AmeriCorps State applicants must send their requests to Volunteer Iowa for review and approval via Appendix 1, in the pre-application. The Commission will then forward approved requests to CNCS for consideration.

CNCS will review your request and notify you if you qualify for the alternative schedule and provide instructions for entering your budget into eGrants under the Alternative Match Schedule.

If approved for the alternative schedules, programs will base their budget in the upcoming application on the approved alternative match. The alternative match requirement will be in effect for whatever portion of the three-year project period remains or if applying as a new grantee, for the upcoming three-year grant cycle.

 

Rural-Urban Continuum (Beale) Codes and County-Level Economic Data for Alternative Match Requests

 

Rural Community
Rural-Urban Continuum Codes (RUCCs) (previously called the Beale codes) are published by the U.S. Department of Agriculture and are used to classify counties as being more urban or more rural. Counties are designated on a scale from one to nine according to the following descriptions:

 

2013 Rural-Urban Continuum Codes

Code#

Metropolitan Type

Description

1

Metropolitan

Counties in metro areas of 1 million population or more

2

Metropolitan

Counties in metro areas of 250,000 to 1 million

3

Metropolitan

Counties in metro areas of fewer than 250,000

4

Non-metro

Urban population of 20,000 or more, adjacent to a metropolitan area

5

Non-metro

Urban population of 20,000 or more, not adjacent to a metropolitan area

6

Non-metro

Urban population of 2,500 to 19,999, adjacent to a metropolitan area

7

Non-metro

Urban population of 2,500 to 19,999, not adjacent to a metropolitan area

8

Non-metro

Completely rural or less than 2,500 urban population, adjacent to a metropolitan area

9

Non-metro

Completely rural or less than 2,500 urban population, not adjacent to a metropolitan area

Any program located in a county with a RUCC of 4,5, 6, 7, 8, or 9 is eligible to apply for the alternative match.  Find this information at:  https://www.ers.usda.gov/data-products/rural-urban-continuum-codes/

 

Severely Economically Distressed Community

The following table provides the website addresses where the publicly available information on county-level economic data including per capita income, poverty rate, and unemployment levels can be found.

WEBSITE address

 

EXPLANATION

 

http://www.bea.gov/regional/

Bureau of Economic Analysis’ Regional Economic Information System (REIS): Provides data on per capita income by county for all states except Puerto Rico.

 

https://factfinder.census.gov/faces/nav/jsf/pages/index.xhtml

 

Census Bureau’s American Fact-finder: Provides census data including estimates on poverty, per capita income and unemployment by counties, states, and metro areas including Puerto Rico.

 

www.bls.gov

 

Bureau of Labor Statistics’ Local Area Unemployment Statistics (LAUS): Provides data on annual and monthly employment and unemployment by counties for all states and Puerto Rico.

 

https://www.ers.usda.gov/data-products/rural-urban-continuum-codes.aspx

 

US Department of Agriculture’s Rural-Urban Continuum Codes: Provides urban rural code for all counties in U.S.

 

 

WAIVER 2. VOLUNTEER GENERATION WAIVER

Volunteer Iowa expects all Iowa AmeriCorps State programs to engage members in recruiting and/or managing community volunteers unless there is a significant and compelling justification as to why this is not a feasible part of the AmeriCorps program design.  Programs need a waiver only if no volunteers will be engaged (a waiver is not required only if certain members will not generate volunteers, such as summer-only members or members at certain sites). 

Applicants should keep in mind that members can engage with volunteers in ways that fall outside of the assigned primary service activity, but that still fit with the member focus.  For example, AmeriCorps members could plan a volunteer event for MLK Day or another National/State Day of Service, or could help volunteers participate in a special project.

To request a waiver to the volunteer generation requirement, please submit a narrative justification for the request that addresses the following:

  1. Does your organization currently utilize community volunteers?  Why or why not?
  2. Why do you believe you are unable to utilize community volunteers to expand the reach/impact of your program in the community?
  3. How will you provide your AmeriCorps members with training and experience in volunteer management if they are unable to get it directly through your program?
  4. Any other information related to your waiver request.

 

WAIVER 3. MSY MINIMUM WAIVER

* See Volunteer Iowa FAQs for more details on the 8 Member Service Year (MSY) minimum.

Volunteer Iowa has established the 8 MSY minimum because of the administrative requirements of the program (both on the local sponsor and the commission) and because of the team-building and member development elements of the program.  This minimum balances the administrative burden with the benefits to the members, the community and the program.  However, in compelling situations, the commission may grant approval for smaller programs.  

To request a waiver to the Volunteer Iowa MSY minimum, please submit a narrative justification for the request that answers the following:

  1. How many MSYs are you requesting, and in what slot configuration (i.e. how many full-time members, how many half time, how many quarter time, etc.).
  2. Why is a smaller program better suited to addressing the identified community need?
  3. Why is a smaller program better suited to the applicant organization?
  4. What attempts have you made to reach out to similar organizations to partner to reach the 8 MSY minimum?
  5. Any other information related to your waiver request.

 

WAIVER 4. COST PER MSY (OR OTHER) WAIVER FOR DIVERSITY, EQUITY, & INCLUSION

Volunteer Iowa identified several diversity, equity, and inclusion goals related to new program development in the most recent State Service Plan.  The Commission particularly seeks to fund AmeriCorps State programs that are located in and/or provide services to underserved communities and/or populations. AmeriCorps programs funded through our state formula competition may qualify for a cost per MSY waiver to increase the amount of federal funding awarded per AmeriCorps member. 

To request a waiver for a higher cost per MSY or for other flexibilities to allow for successful programming in this priority area, please submit a justification for the request that addresses the following (see full instructions below):

Basis of Request

  1. How will your proposed program engage underrepresented populations?  Will you engage such individuals as AmeriCorps members and/or as clients served?
  2. Provide data to support that the program serves geographic areas in Iowa that are underserved or have the highest need.
  3. If applicable, describe the manner in which the program addresses disparities in rural communities or with minority populations.
  4. If applicable, explain how programming will use evidence-informed or evidence-based practices to mitigate disproportionate outcomes for minorities with regard to school discipline, foster care, juvenile justice, corrections, and similar systems.
  5. Provide any other evidence or justification as to why your proposed program fits with the commission’s priority on program development furthering diversity, equity, and inclusion.
  6. Describe any other waivers/flexibilities that could allow your organization to be more successful in hosting an AmeriCorps program meeting these priority development goals.

Diversity, Equity, Inclusion Cost per MSY Waiver Instructions

 

Volunteer Iowa seeks to increase equity and inclusion across our portfolio of programs and services.  As part of this effort we are examining our grantmaking processes to determine which areas we can provide immediate flexibility or relief, in addition to advocating at a national level for changes that will allow programs to better serve traditionally marginalized or underrepresented communities.

 

Applicants proposing a program that meets one of the Volunteer Iowa Diversity, Equity, and Inclusion goals should submit a narrative that addresses the criteria listed above.  All applicants should address questions 1 & 2; the remaining questions should be addressed as applicable.  In addition to the cost per MSY waiver, the commission will consider other waiver requests related to this priority area as described in question 6.

 

Applicants may wish to reference the full Volunteer Iowa State Service Plan published at https://volunteeriowa.org/document/state-service-plan-2019-2022.  

 

 

WAIVER 5. MEMBER START DATE WAIVER

Volunteer Iowa has established August 10 as the earliest member start date based on the typical timeline for grant award by the AMERICORPS agency and Volunteer Iowa.  Programs wishing to start members earlier than the August 15 member start date must request a waiver for approval to start members earlier.  Volunteer Iowa will not approve any member start dates earlier than August 1, the earliest grant award date for Iowa AmeriCorps State programs.

To request a waiver for a member start date earlier than August 10 please submit a justification for the request that addresses the following:

  1. What is the member start date being requested?
  2. Why is the earlier start date necessary to the program design?
  3. How is the applicant prepared to enroll and start members by this start date?
  4. Any other information relevant to the waiver request?

 

WAIVER 6. MATCH WAIVER

Volunteer Iowa may request additional information to submit a match waiver after AMERICORPS provides more detail on its expectations for match waiver requests. 

To request a math waiver, please submit a justification for the request that addresses the following:

  1. The lack of resources at the local level;
  2. That the lack of resources in your local community is unique or unusual;
  3. The efforts you have made to raise matching resources; and
  4. The amount of matching resources you have raised or reasonably expect to raise. 
  5. You must provide with your waiver request:
    1. A request for the specific amount of match you are requesting that the Corporation waive; and, if that request is approved, a budget and budget narrative that reflects the requested level in matching resources.
    2. Documentation specific to the local community(ies) that the program serves showing a lack of resources.
    3. Documentation that your efforts to secure match have not been successful, such as denial letters for funding requests.
    4. Documentation of the matching resources you have secured or are likely to secure (will need to tie back to the Source of Funds section of your final budget narrative).

 

Printed from the website on October 01, 2022 at 6:37pm.