Responsibilities of the Designated Awards Coordinator

• serve as single point of contact for the Program Coordinator and your agency’s staff
• be familiar with the nomination procedures and how to use the online database – the Program Coordinator is available for assistance when needed
• customize, distribute, and collect nomination materials for your agency’s staff as well as the staff of agency sub-divisions and branch offices
• keep original nomination forms for two years or as your agency may require
• coordinate the internal review and approval of nominations
• cross-reference new nominations against nominations from past years — except for Disaster Volunteer or Length of Service Awards, people or groups honored previously should NOT be nominated again by the same organization
• enter award recipient information into the online database, including fund, agency, and org. numbers to be charged for handling fees
• assist with making address and spelling corrections in the database
• provide feedback to the GVA program coordinator to help improve the nomination process and/or awards ceremonies