Responsibilities of the designated awards coordinator:

• be the single point of contact for the lead coordinator
• attend a training session to learn about the nomination procedures and how to use the online database
• customize, distribute and collect nomination materials for your agency staff as well as the staff of agency sub-divisions and branch offices
• keep original nomination forms for two years or as your agency may require
• coordinate the internal review and approval of nominations to ensure accuracy and completeness
• cross-reference new nominations against nominations from past years — except for Length of Service Awards, people or groups honored previously should NOT be nominated again.
• enter award recipient information into the online database, including fund, agency, and org. numbers to be charged for recognition costs
• send a congratulatory letter on your agency's letterhead to each award recipient informing them that they have been selected to receive a Governor's Volunteer Award, who nominated them, and why they are being honored
• make address and spelling corrections in the database